Conference Dinner & Excursions
When and where?
ACTRIS Science Conference will be held in Rennes, France at The Couvent des Jacobins. The conference will start in the evening on May 13th, 2024 and will end on May 16th with lunch. Optional excursions are organized in the afternoon of May 16th. You can see more details about the program here:
How can I reach Rennes?
By train: 1 hour and 25 minutes from Paris centre, 2 hours and 47 minutes from Paris – Charles de Gaulle airport. Information & reservations are on the French National Railways website.
By air: Rennes Airport (RNS) can be reached with regular passenger traffic from Paris (CDG), Amsterdam (AMS) and Frankfurt (FRA). Flights from Lisbon (LIS), Porto (OPO), Marseille (MRS), Lyon (LYS), and London (LGW) are also available, albeit at irregular intervals. More information on the Paris airports website.
By road: 3 hours and 30 minutes from Paris, 1 hour from Nantes.
As May is a busy period we recommend you booking your tickets in advance.
How do I reach the venue?
The Couvent des Jacobins is ideally located in the historic center, just opposite the Sainte-Anne metro stop.
You can reach the venue by metro (line A) stop Saint Anne, by bus ( lines 12, 53, 64, 9, C1, C5) or by self-service bicycles. There is no need to purchase tickets you can pay directly with your credit card .
We recommend you arrive in advance at the conference centre as you will need to go through a security check, including the examination of your personal belongings.
Is the venue accessible?
The Couvent des Jacobins is a fully accessible venue. Participants with specific requirements should contact the organizing team before the event to ensure a smooth conference experience.
Can I bring my luggage to the venue?
You will have to go through a security check to enter the venue. All bags will be open for visual inspection by the security staff. You mustn't bring unnecessary items to the venue as this will help to speed up security checks and entry to the event for you and others. Please, ask your hotel if they can store your luggage, if needed.
Are there any recommended hotels?
There is no pre-booked hotel for conference attendees. We vividly encourage you to book your accommodation well in advance. The city center of Rennes is relatively small, so we advise you to prefer central locations to make the most out of your stay. Furthermore, May is a busy period and some hotels are already fully booked. The Couvent des Jacobins is easily accessible by public transportation. Underground line A passes through St-Anne Square, where the venue is located.
I’m not able to travel to Rennes. Is a streaming option possible?
No streaming option is proposed. The event is planned as fully physical. One of your coauthors may be able to present on your behalf. In this case, please, contact the organizing team.
How do I register?
The participant registration is organised through a platform called Oxford Abstracts. To access the registration form, the participants need to create an account on the platform. When registering, you can also purchase conference dinner tickets and excursions. For more information on the participation fees, please check the registration information page. You are asked to register with the same e-mail address you used when submitting the abstract.
Can I pay the conference fee and the dinner/excursion separately?
Yes, you can. First, register and pay for the conference registration only. After that, you can log in again, add extra items, and pay for them separately.
When is the deadline for registering?
Deadline for registration was April 26th.
How can I obtain an invitation letter for a visa?
Please, contact actris-sci-conf-organising@helsinki.fi for any visa-related enquiries.
Do you offer other payment options than credit cards (i.e. invoices)?
At the moment we are not accepting alternative payment methods (e.g., invoices). All payments (registration, conference dinner, excursions) must be made online through the Oxford Abstracts platform. The payment system Stripe is used to handle registrations. Where necessary, you may need to ask your host organisation or institution if they have a credit or debit card which could be used to register.
Another option that attendees have had some success with is paying the registration fee using their personal card and then seeking a refund from their institution. Oxford Abstracts, the system used to register for the conference, produces a detailed receipt after completing a purchase.
I will pay by credit card, but I will need an invoice with my institute's VAT number, etc, on it. How can I obtain this?
When registering using Oxford Abstracts, please enter the necessary invoicing details (company address, VAT number, etc) in the 'institution' field. Once you have paid for and completed your registration, you can download a PDF receipt containing all your registration information.
I sent in an abstract but haven’t heard back yet. Did you review my submission?
All decision letters have been sent. Please note that these were sent to the email address marked as the sender when you sent us your abstract. If you haven’t received any decision letter, please check your spam or junk folders.
I did not buy a conference dinner or an excursion ticket when registering. Is it still possible to do it and how?
Yes, it is still possible for as long as the tickets are available. When you registered on the Oxford Abstracts platform, you received a confirmation e-mail. In this e-mail you have the option to "view your order". When you view your order, you will see the opportunity to buy add-ons and which add-ons are still available. Conference dinner tickets can be purchased up to May 7th or until they sell out, whichever comes first. Tickets for the Saint Malo and Rennes City excurions are available until the day of the excursions (May 16th) or until they sell out, whichever comes first.
